Facility Rental Information

Bethel Park School District uses an online system for facility and building use requests. This new system, Master Libraries, will streamline the process and make it more efficient for everyone involved. Please follow the steps below to complete your request:

Access the Online System:

• Visit the Bethel Park School District website.

• Navigate to the “Bethel Park Facilities Use Page.”
  
  

Directions for New Users:

• Click on the “Create New Account” link (there is a video link for support).

• Review Bethel Park School District Facilities Use Policy for group classification information.

• Register for a new account if you do not already have one.

• Once approved, you will receive a notification via the email address you used to create the account.
  
  

Submit a Request:

• Log in to your Master Libraries account.

• Select New Request.

• Complete the online request form with all required details.

Review and Approval:

• The district administration will review your request.

• You will receive a notification via email once your request is approved or if additional information is needed.

Confirmation:

• Upon approval, you will receive a confirmation email with the details of your facility use.

If you have any questions or need assistance, please contact the Bethel Park School District Facilities & Operations Center. Thank you for your cooperation as we move towards a more efficient and environmentally friendly process.

GENERAL INSTRUCTIONS:

• Please review the following information, directions, and expectations carefully.
  Your submittal of a Facility Use Request acknowledges that you have read and understand all of the information outlined within the application and Bethel Park School Board Policy No. 707 - Use of School Facilities and your agreement to comply with all terms expressed therein. Approval of the application is contingent upon your organization's agreement to and compliance with that policy.

• The scheduling priority is activities and events sponsored by the Bethel Park School District. BPSD reserves the right to move or terminate an event requested by an outside group, without liability, if a Bethel Park-sponsored event requires the use of the requested building /facility on the requested date/time, if inclement weather strikes, or if there is another emergency. If school is canceled during inclement weather, all district facilities will be closed, and access will not be permitted.

• Bethel Park cannot guarantee the availability of the equipment requested. Your organization may not bring additional equipment onto district property unless it identifies and approves it in advance as part of your application.

• Depending upon the size and nature of your event, the district may, at its discretion, assign one or more representatives to serve as its on-site event manager(s) for your requested function. The assignment of a BPSD event manager(s) may be required in addition to or in place of other Bethel Park personnel. You are responsible for payment of the applicable staffing fee for any BPSD personnel assigned to your function, as outlined in the facility use fee schedule.

• POSSESSION OR USE OF ALCOHOLIC BEVERAGES AND TOBACCO PRODUCTS ARE STRICTLY PROHIBITED ON ALL BETHEL PARK SCHOOL DISTRICT PROPERTY AT ALL TIMES.

• If applicable, you must complete all Use of Facility Application sections and provide all requested information, including riders, indemnification, or insurance forms. Failure to provide any of the requested information will result in the denial of or delayed application processing.

• Facility Use Requests must be submitted at least forty-five (45) calendar days before the requested event, and auditorium requests must be submitted at least sixty (60) days in advance.

• Bethel Park cannot consider requests to use our facilities on dates during the school year until after the school calendar and school district athletic schedules are finalized. As a result, BPSD will generally not be able to consider requests for dates during the school year until forty-five (45) days before the start of the school year.